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Days of Work

Monday - Friday

Working Hours

08:00 -17:00

Reports to




Place of work

Kenya Medical Association, KMA Center

Job Description:

To implement decisions of the Editorial Board and instructions from the Editor-in-Chief and reception and preparation of manuscripts for publication in the Journal.


  • Receiving manuscripts from authors and checking them for consistency with the Journal Style
  • Preparing and compiling received manuscripts for review by the Editor-in-Chief and the Editorial Board
  • Providing administrative support to the Editor with any reasonable tasks
  • Keeping database and relevant spreadsheets up to date
  • Reporting on production progress to the Editor-in-Chief and the Editorial Board
  • Sending peer review feedback and conferring with authors regarding submission of modifications
  • Checking modifications to manuscripts and check all references
  • Corresponding with authors regarding material published or being considered for publication
  • Dealing with phone and email queries
  • Selecting feature articles for each issue
  • Keeping up-to-date with trends and developments relating to the journals’ subject matter
  • Communicating with typesetters and other service providers on the Journal’s needs


  • Essential
  1. A bachelor’s degree in communication or a related field
  2. Highly customer-focused, with excellent communication and influencing skills
  3. Experience in publishing and editorial roles in scientific publications
  4. Excellent time management and organizational skills; including proven ability to take ownership to drive and complete tasks, to meet deadlines consistently, and adapt quickly to change
  5. Excellent critical appraisal, analytical and problem-solving skills
  6. Ability to work collaboratively in a team
  7. Strong attention to detail/high accuracy
  8. High level of proficiency in written and spoken English

  • Desirable
  1. Developed knowledge of the health sciences field in scientific research and publishing
  2. Interest in medical research methodologies and evidence-based medicine


This is a full-time position. Interested applicants should send their cover letter and curriculum vitae that includes three references to This email address is being protected from spambots. You need JavaScript enabled to view it. with a copy to This email address is being protected from spambots. You need JavaScript enabled to view it.  no later than 20th October 2017, with the email subject: Application for Position of Editorial Assistant. Please note that only short-listed candidates will be contacted.

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